Administrative Assistant

  • Company

    BlackRock

  • Location

    USA-MA-Boston

  • Compensation

    not disclosed

  • Position Type

    Permanent

  • Employment type

    Full time

  • Updated

    20 Nov 2009

  • eFC Ref no

    584873
See job description below

BlackRock® offers a range of investment products—equity, fixed income, liquidity and alternative investments—each managed by a dedicated investment team of portfolio managers, research analysts and traders. Focused portfolio management and proprietary research are the cornerstones of our investment philosophy, and portfolio construction is based on each team’s market outlook.

BlackRock’s investment teams are staffed with professionals who have significant experience within their respective markets. Our portfolio teams manage assets for institutional and individual investors alike. Accordingly, all of our clients benefit from our portfolio management expertise and risk management analytics. There are a number of opportunities to join portfolio management from within BlackRock as it selects many of its members from various groups in the company.

All of our portfolio managers leverage the expertise of other investment teams through the strength of a shared research, trading and risk management platform. For example, Galileo™, part of our proprietary risk management system, provides


company research and analysis through online access and formally integrates this information into our fixed income and equity portfolio management process. Our investment professionals benefit from the resources of a world-class firm that continually invests in its business and is differentiated by a team approach and integrated research and risk management.

Responsibilities:

Provide daily administrative support to several senior managers within the PMG -Special Situations Reporting team in an efficient, detail oriented, and proactive manner. Responsibilities of the position include, but are not limited to:

  • Heavy interaction with senior management and their assistants.

  • Maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements.

  • Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.

  • Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule.

  • Process and trace expense reports and reimbursements.

  • Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling.

  • Assist in presentation preparation.

  • Provide core administrative support such as faxing, filing, and copying.

  • Performing ad hoc projects as needed.

    • Requirements:

  • College degree preferred or equivalent experience - secretarial school a plus

  • Minimum five years of corporate administrative experience

  • Must have superior skills in MS Excel and PowerPoint; and excellent knowledge in Outlook

  • Exceptional computer skills - presentations, spreadsheets, revenue/expense tracking, etc.

  • Ability to perform in a fast paced environment and interact with senior management

  • Strong analytical, interpersonal and communication skills

  • Excellent organizational skills; detail oriented

  • Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment

  • High energy level

  • Excellent phone manner a must

  • Self-starter with the ability to work independently and with minimal guidance

    • Company:

      BlackRock

    • Recruiter Ref:

      4215

    • Note: Please quote eFC Ref: 584873 when applying for this job.

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