eFinancialCareers

• Company

  EBRD

• Location

  UK-London

• Compensation

  Competitive

• Position Type

  Permanent

• Employment type

  Full time

• Updated

  17 Nov 2009

• eFC Ref no

  586851

The EBRD procures goods, works and services, to the amount of approximately £50 million per year, in support of its Headquarters operations in London and its approximately 30 overseas Resident Offices (ROs).

The EBRD procures goods, works and services, to the amount of approximately £50 million per year, in support of its Headquarters operations in London and its approximately 30 overseas Resident Offices (ROs). The procurement undertaken includes such items as office equipment and supplies, vehicles, lease of equipment and facilities, computer hardware and support services, catering and security services, printing cleaning, maintenance, construction and travel services. It amounts to above 30% of all general and administrative costs.

The Corporate Procurement Unit (CPU), located within Consultancy and Corporate Procurement Department, in. the Environment, Procurement and Administration Vice-Presidency, supports and advises user client departments in achieving value for money through the development and implementation of cost effective acquisition strategies, ensuring compliance with the Bank's Corporate Procurement Policy and Procedures and applicable guidelines, carrying out oversight over delegated responsibilities of User Departments.

The CPM reports to the Head of CPU.

The Corporate Procurement Manager handles complex procurement processes and contracts for goods, works and services, and provides advice and assistance to other Corporate Procurement staff and user departments, and represents CPU.

Main responsibilities

• Assist the Head of CPU in achieving the unit's goals and objectives;
• Provide operational assistance, guidance and professional advice to the CPU staff and to user departments;
• Plan specific short- and long-term Corporate Procurement objectives in order to improve service to user departments and reduce costs;
• Draft and issue tenders as prescribed within the Corporate Procurement Policies and Procedures (CPPP for goods, works and services of the Bank);
• Coordinate and manage tender processes and evaluation panels for projects in accordance with the CPPP;
• Produce Tender Evaluation reports;
• Prepare Corporate Procurement Review Committee submission for review by the Head of CPU;
• Assist with Post Tender Negotiations;
• Draft and issue purchase orders or contracts for review by the Head of CPU and signature by the Head of CPU;
• Conduct supplier debriefing meetings, if necessary;
• Transfer to Corporate Procurement Senior Secretary, the purchase orders or contracts and all relevant tender documents and correspondence to be filed;
• Carry out contract administration in a timely manner, working closely with internal clients to support the contractual relationships with suppliers, for example with contract extensions and amendments, dispute resolutions and changes to terms and conditions;
• Attend meeting with/on behalf of the Head of CPU;
• Promote cost savings and pursue areas of cost saving and cost avoidance through negotiations with suppliers;
• Working closely with user departments across the bank to consolidate demand, management and devise procurement strategies to manage such demands;
• Ad hoc duties as required.

Policy Implementation

• Ensure that the CPPPs are adhered to by acting in a close advisory role to user departments. Provide guidance to the Corporate Procurement staff on the interpretation and application of the CPPPs;
• Enhance the credibility of the Corporate Procurement Unit throughout the Bank by promoting the principles of the CPPPs and by helping the user department to meet their business needs, being professional at all times and working as part of a team.

Monitoring

• Assist internal clients with the implementation of results-based contract and service level agreement models in contract places by the Bank, where applicable;
• Provide assistance and support to RO staff on corporate procurement matters and advise on policies and procedures relating to the disposal of fixed assets;
• Conduct periodic monitoring of proper use of contract and purchase orders by user departments as per delegated authority granted to ensure that there is compliance with policy, correct use of processes and rules are respected to avoid application of proper procedures or competition. Conduct oversight through IT systems and by verifying written records kept by user departments;
• Preparation of periodic reports and analysis as requested by Principal Manager on monitoring/and activity.

• At least five years' relevant work experience;
• Educated to degree level or equivalent;
• Membership of the Chartered Institute of Purchasing and Supply (MCIPS) - or equivalent is preferred;
• Ability to identify key and complex issues and take initiative to deal with them in a professional manner;
• Ability to provide guidance;
• Ability to devise, plan, communicate and implement complex competitive tendering and contract processes for goods, works and services, combing strategic and operational thinking;
• Excellent interpersonal, communication skills and persuasiveness in present, negotiating and resolving issues, both orally and in writing;
• Good writing skills and drafting ability; excellent level of English both written and spoken;
• Computer literate: SAP, Window XP, Outlook, Word and Excel;
• Knowledge of databases and spreadsheet software with the ability to learn new software packages;
• Ability to conduct research, analysis and synthesise procurement information, interpret data, retrieve information from internal administrative systems such as SAP;
• Ability to work independently and prioritise;
• Attention to detail, accuracy and ability to work to very tight deadlines.

• Strong impact and influencing skills to be able to deal with end user/clients department;
• Reliable, flexible and professional approach;
• Change management skills to help develop the Bank's Corporate Procurement function;
• Professional attitude in querying the current practice and suggesting improvements;
• Client orientated, whilst at the same time retaining a degree of independence and integrity to ensure that the Bank's Corporate Procurement Policy and Procedures are adhered to;
• Enthusiastic and self-motivated with good management skills;
• Ability to work efficiently and effectively as part of a small team, as well as at an individual level;
• Ability to communicate with assurance and assertiveness at all levels, varying style as appropriate;
• Ability to operate well under pressure and deal with difficult working environments; and
• Team play with diplomacy, tact and a ‘can do' attitude, willingness to share the Unit's work load, helping and coaching colleagues as appropriate.

This job description is not limited to the responsibilities listed and the incumbent may be required to perform other relevant duties as required by business needs.